Chief Deputy of Administration
4.
0 2 hours ago Full Job Description Duties Assist with the proposal, development, communication, implementation, and enforcement of organizational and court-wide policies and programs.
Interpret and apply the appropriate statutes, rules, and operational procedures, including the Guide to Judiciary Policy and local internal controls.
Support the Clerk of Court with devising and executing strategic and long-term plans and goals for the Clerk's Office and the court.
Oversee the development of the budget and financial plan of the Court.
Supervise the Information Technology team and work directly with the IT Director to determine present and future automation needs, anticipating trends in emerging technologies, and assist in developing long and short-term plans, synthesizing court needs with available technology and maximizing efficiency through improvements to existing automated systems.
Direct policies and practices to secure staff and physical assets of the court unit, which may include oversight of property management, training, emergency preparedness and COOP disaster recovery activities, space and facilities planning and acquiring additional resources as needed.
Provide leadership, management, and direct supervision within assigned functional areas.
Mentor and develop staff to maximize their potential and encourage continuous growth.
Coordinate staff efforts, monitor and ensure timely compliance with project deadline, and evaluate and memorialize lessons learned during major projects and security and/or emergency operations.
Serve as a certifying officer payroll and disbursement of funds including payments of appropriated funds, under the direction of the Clerk.
Attend and support various judges committee meetings as needed, such as the security and IT committees.
Responsibilities include the preparation of agendas, meeting materials and minutes.
Represents the Clerk of Court at designated meetings.
Prepare comprehensive memoranda, reports, correspondence, and presentations; and propose and draft policies and procedures.
Prepare performance management appraisals for direct reports, coordinate staff efforts, monitor and ensure compliance with project deadlines, assist and advise during major projects, security concerns and/or emergency operations.
Create and maintain an office environment of civility, mutual respect, and professionalism throughout the District Clerk's Office.
Assume the duties of the Clerk of Court in their absence and perform other duties as assigned by the Clerk of Court.
Requirements Conditions of Employment Applicants must be a United States citizen or national or a permanent resident who is seeking citizenship in the United States.
Successful candidate for this position is subject to a full fingerprint and background records check and mandatory electronic direct deposit of salary payment.
This is a sensitive position within the Federal Judiciary.
The selected candidate will be hired provisionally, pending the successful completion of the required background investigation and favorable employment suitability determination.
Selected applicant will be required to complete a one-year probationary period.
Failure to successfully complete the probationary period may result in termination of employment.
Positions in the United States Courts are excepted appointments, are not under the Civil Service System, and are At-Will employees.
Employees must adhere to the Code of Conduct of Judicial Employees which is available at:
https:
//www.
uscourts.
gov/rules-policies/judiciary-policies/code-conduct/code-conduct-judicial-employees.
The court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, and/or to commence interviews immediately, any of which actions may occur without prior written or other notice.
Qualifications Proven experience managing budget, finance, procurement, space and facilities, strategic planning or project management functions.
Excellent interpersonal skills and the ability to handle personnel matters with tact, directness, fairness and sensitivity.
Thorough understanding of using and implementing automated financial and procurement systems.
Ability to lead with vision and integrity, articulate priorities, develop staff, and drive organizational excellence.
Excellent oral and written communication skills.
Strong organizational leadership, problem-solving and conflict resolution skills.
Experience in proposing and implementing innovative solutions to facilitate organizational change.
A demonstrated commitment to developing a supportive and harmonious team environment.
General
Experience:
Progressively responsible administrative, professional, investigative, technical, or other responsible work which provided an opportunity to gain:
a) a general knowledge of management practices and administrative processes, b) skill in dealing with others in person-to-person work relationships, and c) the ability to exercise mature judgment.
Specialized
Experience:
Progressively responsible experience in administrative, supervisory, managerial, or professional work that provided an opportunity to acquire a thorough knowledge of the basic concepts, principles, policies, and theories of management.
Experience as a judge, attorney or law clerk does not qualify as specialized experience.
Preferred:
Senior executive-level experience in a federal or state court.
Post graduate degree in public, business or judicial administration from an accredited college or university.
Experience in the federal court environment is advantageous, particularly when combined with a working knowledge of JIFMS, ICE, JMS and CM/ECF.
Knowledge of and progressively responsible experience in court or legal management, most importantly with expertise in finance, budget, procurement, jury, information technology, and/or space and facilities.
Demonstrated excellence in written and oral communications and strong interpersonal and analytical skills are essential.
Possession of strong leadership qualities and initiative as well as the ability to manage change and articulate management priorities.
Ability to identify and resolve problems, work effectively with both individuals and teams, and interact courteously and professionally with high-level officials.
Ability to balance the demands of varying workload responsibilities and time sensitive deadlines.
Education A bachelor's degree from an accredited college or university in public administration, business, information technology, or a related field with a minimum of six years of progressively responsible experience, three of which qualify as general experience and three of which qualify as specialized experience.
Additional information The United States District Court is an Equal Opportunity Employer.
All applications will be reviewed to identify the best qualified candidates.
In the event a position becomes vacant in either division or in a similar classification within a reasonable time from the original announcement, the Clerk of Court may select an appointee from the candidates who responded to the initial announcement without posting the vacancy.
Benefits Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
Applicants will also be evaluated by a combination of education and experience with specialized experience similar to the posted position.
Benefits Review our benefits Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Please read the How to Apply section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply Interested applicants should submit one of each of the following combined into a single PDF:
Letter of interest and narrative statement that addresses qualifications, relevant operational and administrative management experience; Current resume; List of three professional references with current contact information; and Completed and signed AO-78 Application for Federal Judicial Branch Employment (fillable form can be found on the Employment Opportunities page of the court's website, https:
//www.
mdd.
uscourts.
gov/).
Application packages should be sent as a single PDF document to:
jobs@mdd.
uscourts.
gov - Include the job title for which you are applying in the subject header of the email.
Submissions will not be considered complete unless all items have been received as a single PDF.
Agency contact information US District Court of Maryland Email jobs@mdd.
uscourts.
gov Address US District Court, District of Maryland 101 W.
Lombard Street 4th Floor Baltimore, MD 21201 US Next steps Due to the volume of applications received, the court will only communicate with those individuals invited for an interview.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents Please read the How to Apply section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help This job is open to The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency This is a sensitive position within the Federal Judiciary.
The selected candidate will be hired provisionally, pending the successful completion of the required background investigation and favorable employment suitability determination.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 2 hours ago Full Job Description Duties Assist with the proposal, development, communication, implementation, and enforcement of organizational and court-wide policies and programs.
Interpret and apply the appropriate statutes, rules, and operational procedures, including the Guide to Judiciary Policy and local internal controls.
Support the Clerk of Court with devising and executing strategic and long-term plans and goals for the Clerk's Office and the court.
Oversee the development of the budget and financial plan of the Court.
Supervise the Information Technology team and work directly with the IT Director to determine present and future automation needs, anticipating trends in emerging technologies, and assist in developing long and short-term plans, synthesizing court needs with available technology and maximizing efficiency through improvements to existing automated systems.
Direct policies and practices to secure staff and physical assets of the court unit, which may include oversight of property management, training, emergency preparedness and COOP disaster recovery activities, space and facilities planning and acquiring additional resources as needed.
Provide leadership, management, and direct supervision within assigned functional areas.
Mentor and develop staff to maximize their potential and encourage continuous growth.
Coordinate staff efforts, monitor and ensure timely compliance with project deadline, and evaluate and memorialize lessons learned during major projects and security and/or emergency operations.
Serve as a certifying officer payroll and disbursement of funds including payments of appropriated funds, under the direction of the Clerk.
Attend and support various judges committee meetings as needed, such as the security and IT committees.
Responsibilities include the preparation of agendas, meeting materials and minutes.
Represents the Clerk of Court at designated meetings.
Prepare comprehensive memoranda, reports, correspondence, and presentations; and propose and draft policies and procedures.
Prepare performance management appraisals for direct reports, coordinate staff efforts, monitor and ensure compliance with project deadlines, assist and advise during major projects, security concerns and/or emergency operations.
Create and maintain an office environment of civility, mutual respect, and professionalism throughout the District Clerk's Office.
Assume the duties of the Clerk of Court in their absence and perform other duties as assigned by the Clerk of Court.
Requirements Conditions of Employment Applicants must be a United States citizen or national or a permanent resident who is seeking citizenship in the United States.
Successful candidate for this position is subject to a full fingerprint and background records check and mandatory electronic direct deposit of salary payment.
This is a sensitive position within the Federal Judiciary.
The selected candidate will be hired provisionally, pending the successful completion of the required background investigation and favorable employment suitability determination.
Selected applicant will be required to complete a one-year probationary period.
Failure to successfully complete the probationary period may result in termination of employment.
Positions in the United States Courts are excepted appointments, are not under the Civil Service System, and are At-Will employees.
Employees must adhere to the Code of Conduct of Judicial Employees which is available at:
https:
//www.
uscourts.
gov/rules-policies/judiciary-policies/code-conduct/code-conduct-judicial-employees.
The court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, and/or to commence interviews immediately, any of which actions may occur without prior written or other notice.
Qualifications Proven experience managing budget, finance, procurement, space and facilities, strategic planning or project management functions.
Excellent interpersonal skills and the ability to handle personnel matters with tact, directness, fairness and sensitivity.
Thorough understanding of using and implementing automated financial and procurement systems.
Ability to lead with vision and integrity, articulate priorities, develop staff, and drive organizational excellence.
Excellent oral and written communication skills.
Strong organizational leadership, problem-solving and conflict resolution skills.
Experience in proposing and implementing innovative solutions to facilitate organizational change.
A demonstrated commitment to developing a supportive and harmonious team environment.
General
Experience:
Progressively responsible administrative, professional, investigative, technical, or other responsible work which provided an opportunity to gain:
a) a general knowledge of management practices and administrative processes, b) skill in dealing with others in person-to-person work relationships, and c) the ability to exercise mature judgment.
Specialized
Experience:
Progressively responsible experience in administrative, supervisory, managerial, or professional work that provided an opportunity to acquire a thorough knowledge of the basic concepts, principles, policies, and theories of management.
Experience as a judge, attorney or law clerk does not qualify as specialized experience.
Preferred:
Senior executive-level experience in a federal or state court.
Post graduate degree in public, business or judicial administration from an accredited college or university.
Experience in the federal court environment is advantageous, particularly when combined with a working knowledge of JIFMS, ICE, JMS and CM/ECF.
Knowledge of and progressively responsible experience in court or legal management, most importantly with expertise in finance, budget, procurement, jury, information technology, and/or space and facilities.
Demonstrated excellence in written and oral communications and strong interpersonal and analytical skills are essential.
Possession of strong leadership qualities and initiative as well as the ability to manage change and articulate management priorities.
Ability to identify and resolve problems, work effectively with both individuals and teams, and interact courteously and professionally with high-level officials.
Ability to balance the demands of varying workload responsibilities and time sensitive deadlines.
Education A bachelor's degree from an accredited college or university in public administration, business, information technology, or a related field with a minimum of six years of progressively responsible experience, three of which qualify as general experience and three of which qualify as specialized experience.
Additional information The United States District Court is an Equal Opportunity Employer.
All applications will be reviewed to identify the best qualified candidates.
In the event a position becomes vacant in either division or in a similar classification within a reasonable time from the original announcement, the Clerk of Court may select an appointee from the candidates who responded to the initial announcement without posting the vacancy.
Benefits Review our benefits How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
Applicants will also be evaluated by a combination of education and experience with specialized experience similar to the posted position.
Benefits Review our benefits Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Please read the How to Apply section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply Interested applicants should submit one of each of the following combined into a single PDF:
Letter of interest and narrative statement that addresses qualifications, relevant operational and administrative management experience; Current resume; List of three professional references with current contact information; and Completed and signed AO-78 Application for Federal Judicial Branch Employment (fillable form can be found on the Employment Opportunities page of the court's website, https:
//www.
mdd.
uscourts.
gov/).
Application packages should be sent as a single PDF document to:
jobs@mdd.
uscourts.
gov - Include the job title for which you are applying in the subject header of the email.
Submissions will not be considered complete unless all items have been received as a single PDF.
Agency contact information US District Court of Maryland Email jobs@mdd.
uscourts.
gov Address US District Court, District of Maryland 101 W.
Lombard Street 4th Floor Baltimore, MD 21201 US Next steps Due to the volume of applications received, the court will only communicate with those individuals invited for an interview.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents Please read the How to Apply section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help This job is open to The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency This is a sensitive position within the Federal Judiciary.
The selected candidate will be hired provisionally, pending the successful completion of the required background investigation and favorable employment suitability determination.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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