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Research and Development Operations Coordinator

Company Name:
CyberSearch, LTD
Research and Development Operations Coordinator
Fort Collins, CO
$21.00/hr all inclusive
12 months+

R&D Operations coordinator duties:
Job Description:
Coordinate & Administer R&D Lab & Office space, (act as a key interface between R&D and support organizations), drives R&D people tracking processes: (On/Off-boarding, maintain organization charts, and Access Db records), Authors & administers to lab web-pages, Administer lab-wide general processes: (lab-wide procurement, Lab security, Secured Recycling, etc.). Provides Data Tracking & Analysis using MS Excel, Access and other Database tools, administer data tracking & conducts simple to moderately complex analysis. Execute special projects as required: eg assist improve lab-wide records retention efforts, hiring processes, miscellaneous procurement and assist with organization's activity planning (celebrations, holiday party, etc)
Key Responsibilities:
o Works on problems/projects of simple to moderately complex scope
o Day-to-day accountability for execution of program activities, including scheduling, planning, costing, development, implementation and sustaining activities of development of products and services
o Manages project budget, including monthly forecasting, expenditure tracking, cost breakdowns and ROIs
o Coordinates activities of multiple internal and external participants
o Exercises independent judgment within defined practices and procedures to determine appropriate action
o Acts as an informed team member providing analysis of information and limited project direction
Qualification & Critical Competencies to Drive Business Results:
Availability
Duties require onsite availability normally 40 hrs / week - 8:00 - 5:00
Program Coordination Tracking and Reporting
Coordinates day-to-day activities to meet assigned requirements
Allocates and reassigns resources to achieve overall program efficiencies
Leverages insights and solutions in one project area to improve productivity in another
Bridges separate initiatives or program components to ensure optimum alignment to plan
Continuously mines data to help assure business success
Generates and interprets data to ensure incorporation into decision making
Provides input on program scheduling, spending, timelines and other implementation activities

Procurement & Vendor Management
As appropriate, collaborates closely with vendors to ensure the cost-effective execution of responsibilities, alignment with goals, and compliance with quality standards
Applies specific criteria in compliance with Global Procurement processes for selecting vendors
Collaborates with others to ensure that vendor charges and expenses are aligned with true market value and reconciles invoices to assure accuracy.

Program Management Methods
Applies program/project management methods and processes to define, plan, cost, resource, track and ensure the accomplishment of targeted goals
Uses project management tools and standards to organize and manage project work
Reconfigures program components as needed to better manage tasks and resources
Recognizes and addresses cost-drivers and other threats to program success
Continually assesses program scope, cost, quality, and risk to ensure program is executed on time and within budget
Monitors, troubleshoots, and improves program to ensure program effectiveness
Uses standard PM practices to maximize program impact
Collects and applies user feedback for continuous program improvement

Time Management
Effectively prioritizes work
Accurately estimates time required to complete tasks
Organizes, drives and manages efficient and productive team meetings
Required Skills & Abilities:
? Results oriented with the demonstrated ability to work independently.
? Project execution - ability to scope, plan & execute projects with the desired outcome, on schedule and within budget
? Quality & Accountability - Detail oriented, with a demonstrated record for producing high quality results with an unending quest for improving processes & procedures to continually improve quality and productivity.
? Dependable - is reliable - sets and meets aggressive goals, always meets commitments
? Ability to Learn - Demonstrated ability to learn quickly from multiple sources (books, mentor, verbal instructions etc) and quickly apply what is learned.
? Communication - excellent oral, written and verbal communication skills
? Teamwork - build and maintain ongoing relationship with lab customers, peers, service providers & management. Demonstrated ability to influence without formal authority
? Multi-tasking / interrupt driven - ability to function effectively in a dynamic, interrupt-driven environment utilizing superior planning & organization skills
? Leadership/delegation - ability to accomplish results through others
? Sound Working knowledge of Technology & Tools: Good working knowledge of Microsoft tool suite: Word, PowerPoint, Excel, Familiar with Microsoft Access or other non-MS database tools, Outlook
? Web authoring - ability to create and modify web content
? Working knowledge of HP unique tools & systems (eg Rapid, Smart buy, etc.) (Desired). Preference will be given to those with Smartbuy experience.
? High school education or equivalent (some college level education preferred)
? Other:
o Ability to gather and organize complex data from multiple sources
o Initiative, resourcefulness and problem solving ability
o Confidence
o Attention to detail
Supports a single to a few projects within a medium scale program involving one or more functions driving the engineering development and implementation process for products or service offerings. Developes portions of project documentation in accordance with provided plan and detailed cifications, including budgets, resource allocation plans, and other support requirements under minimal guidance. Provides development support for project communications, including creation of status reports and summaries, tracking escalations and resolutions of issues, coordinating stakeholder meetings and updates, and updating documentation. Develops relationships with internal, cross organizational project teams for product development and manufacturing.Leads resources within a predefined area.Education and Experience - Bachelor's or Master's degree in Business Management, Engineering, Computer Sciences, or equivalent .Typically 0-2 years' experience

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